Close in a day, not a week.

Balncr is a monthly close and reconciliation platform for private and independent K-12 schools. It pulls tuition, donations, sales, and bank deposits from the tools your school already uses — FACTS, Blackbaud, Square, Shopify, PayPal — and reconciles them against your general ledger with AI. Humans always approve.

Who it is for

Business managers, controllers, and finance leaders at private and independent schools (roughly 150–1,500 students), typically running the close with a one-to-three person business office.

Start with 2–4 completed months

Import historical statements and source transactions, run Balncr, then compare its recommendations with the final transaction categories your team approved. Confirm company-specific learning and reserve the latest month for validation before your next live close. Historical onboarding and validation months do not count toward billable usage. Matches and reconciliation sign-offs continue to require your team’s review.

How a month plays out

  1. Import your data from FACTS, Blackbaud, RenWeb, Square, PayPal, Shopify, and more.
  2. Upload your bank statement.
  3. Upload your trial balance from your accounting system.
  4. AI categorizes transactions and matches them across sources; you review the exceptions.
  5. Review prepaid amortization and nonprofit fund balances.
  6. Work an AI-built close checklist with preparer and reviewer sign-offs.
  7. Reconcile tuition, donations, and store revenue against your general ledger and sign off.
  8. Generate the monthly summary and export to QuickBooks (CSV or IIF) or PDF.
  9. Lock the period; reopening requires an admin and is recorded in the audit trail.

AI features

  • Auto-Categorize — Assigns the right chart-of-accounts category to each transaction, with confidence scores so you can bulk-approve the easy ones.
  • Smart Match — Finds the same payment recorded in two places, such as a FACTS payment that also appears in a bank deposit.
  • Close Checklist Builder — Builds a close checklist tailored to your revenue sources and transaction types.
  • Guided Reconciliations — Reviews for tuition, donations, school store, credit cards, prepaids, accruals, auxiliary programs, and fund accounting.
  • Discrepancy Detection — Flags duplicates, outliers, missing sources, and amount mismatches against variance thresholds you set per GL account.
  • Monthly Summary Reports — Plain-English period summaries for your board report or close package.

Integrations

Pricing

  • Free — $0. Try Balncr with a limited free workflow before subscribing.
  • Core — $539/month ($5,500/year billed annually). Monthly subscription for a single-school business office.
  • Professional — $749/month ($7,640/year billed annually). Monthly subscription for growing schools with more complexity.
  • Advanced — $1,299/month ($13,250/year billed annually). Monthly subscription for controllers running the full close.

See full pricing and plan details

Guides

Student data

Student financial data is FERPA-covered. Student PII is stripped before any data is sent to an AI provider, and external auditors get scoped, time-limited, read-only access.