Balncr docs

Getting started

Company-specific onboarding: Start with 2–4 completed months. In Periods, create historical onboarding months, upload source transactions and statements, run Auto-categorize, then import the approved-category CSV template. Review the comparison and confirm answers for company learning. Reserve the latest month for validation after learning from earlier months. Historical onboarding and validation months are excluded from billable usage; validation answers stay outside learning.
Your first close: Bring in transactions, upload statements and the trial balance, review categories and matches, complete the checklist, sign off, and lock the period.
Inviting your team: Add admins, preparers, reviewers, and read-only teammates. Sign-off stays tied to role and audit history.
Working by period or by account: Use a full close period for month-end, or open an Account Review when you want to work one GL account at a time.

Month-end close checklist for private schools: A step-by-step checklist covering reconciliations, tuition, deferred revenue, prepaids, accruals, review, and lock.
How to reconcile FACTS to QuickBooks: What to compare, why the totals differ, and how to work variances.

FACTS Tuition Management: CSV upload today. Tuition activity can be reviewed against your tuition revenue accounts inside Balncr.
Blackbaud TMS & RE NXT: CSV today, SKY API path still rolling out. Tuition and donations can each be reviewed in their own workflow.
QuickBooks Online: Use QuickBooks for exports and connected workflows where available, with review steps before posting.
Stripe: API and sync support for charges, refunds, fees, and payouts, with match and review tools in Balncr.
RenWeb / FACTS SIS: CSV upload path for schools working from SIS exports.

Account reviews: Work one account at a time with supporting transactions, workpapers, and sign-off.
Fund accounting: Track restricted and unrestricted funds, review balances, and support board-ready reporting.
Smart Match: Review likely duplicate rows or related rows across different sources.
Discrepancy review: Flag unusual transactions, missing items, or mismatches based on your thresholds and close activity.

FERPA compliance: Student financial data is scrubbed before AI processing, and logs avoid storing raw student PII.
Data encryption: Credentials and stored records are protected with encryption at rest and tenant-scoped access controls.
Audit portal: External auditors can receive time-limited, read-only access to documents, close history, and approved outputs.
Audit trail: Sign-offs, uploads, approvals, and role changes are all timestamped and attributed.